Firm Operations Opportunities

The Office Manager oversees the day-to-day operations of the office, including but not limited to supervision of the staff; ensuring sufficient administrative coverage is maintained relative to attorney needs; defining and recognizing performance concerns; maintaining employee relations; managing the office facilities function; and approval of office expenditures. It is also expected that the Office Manager will have additional responsibility such as working administratively with at least one assigned attorney, or performing another firm-related role or responsibility. Qualified candidates should possess a minimum of five (5) years as a supervisor/manager of administrative personnel in a professional services environment; excellent computer skills (MS Word, Excel, PowerPoint); excellent communication, prioritization and organizational skills; and a thorough understanding of the confidential nature of personnel-related work. Prior experience as an Office Manager in a legal setting is highly preferred.

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Oversees the day-to-day operations of the office, including but not limited to supervision of the staff; ensuring sufficient administrative coverage is maintained relative to attorney needs; defining and recognizing performance concerns; maintaining employee relations; managing the office facilities function; and approval of office expenditures. It is also expected that the Office Manager will have additional responsibility such as working administratively with at least one assigned attorney, or performing another firm-related role or responsibility. Qualified candidates should possess a minimum of five (5) years as a supervisor/manager of administrative personnel in a professional services environment; excellent computer skills (MS Word, Excel, PowerPoint); excellent communication, prioritization and organizational skills; and a thorough understanding of the confidential nature of personnel-related work. Prior experience as an Office Manager in a legal setting is highly preferred. Qualified candidates are asked to submit a resume’ and cover letter to:  pdilts@clarkhill.com

This high-impact role will directly influence the Firm’s technology and product roadmaps for web-based applications, along with how we grow and keep our users engaged.

Essential Functions: 

• Maintain, enhance, and upgrade our web server/application suite based on business and developer requirements.
• Develop sites using industry standard code and technologies.
• Contribute to our transition to a service-oriented architecture, and support third party application onboarding/offloading.
• Partner with other firm departments to identify business needs and translate those into use cases and high-level customer experience requirements.
• Be aware of technology shifts and make recommendations beneficial to the success of the Firm.
• Develop technical requirements based on business need.
• Support other firm software packages such as Needles, box, and other applications that the firm may utilize.
• Serve as a key business process analyst and technology solutioning specialist between attorneys, business units, and IT.

Knowledge, Skills, and Abilities:

• 7+ years in the IT industry and a good understanding of the full life cycle of development.
• 6+ years of MS-SharePoint developer experience (MS-SharePoint 2016/13, MS-SharePoint On-Line Application/Solution development) worked as a Technical SME for SharePoint, previously implemented SharePoint based Business solutions, branding, Business Process Automation, Content Management, Dashboard/Reporting.
• 5+ years of experience developing interactive web applications using a dynamic scripting language like PHP, .Net, Python, or Perl.
• 3+ years of SharePoint workflow solution developer experience using industry standard forms and workflow technologies.
• 1+ years of developer experience using SharePoint Designer.
• 1+ year of O365/ SharePoint Online sites design, development, creation and maintenance experience.
• Proficiency with HTML5 development, including CSS3 and Javascript technologies like jQuery, Angular, and SASS.
• Proficient with responsive design and mobile-friendly HTML.
• Proficient with SQL and Relational Databases, especially MySQL and/or RDS.
• Proficient with Search Engine Optimization. Demonstrated methods to drive user visibility. 
• Comfortable using revision control methodology.
• The ability to provide detailed specifications, mockups/prototypes, and style guides.
• Understanding of active directory.
• Experience working in a collaborative team environment.

Experience, Education, and Training Requirements:

• Bachelor’s Degree Computer Science (or comparable field).
• Provide technical leadership through design, initiative, creativity, and improving the performance of junior staff
• Manage work assignments to meet deadlines of self and others.
• Translate business and design goals into a quality deliverable.

Click here to apply

Clark Hill PLC is seeking an experienced Senior Systems Engineer.  This position could be located in Our Dallas, Chicago, Detroit or Los Angeles offices.  This position is responsible for managing and analyzing firm systems, which comprise the server, storage, Exchange and Cloud Services environment used by the firm.  Other responsibilities include design, development, analysis, installation and documentation of the firm’s infrastructure of Virtualization and Storage servers, Exchange servers, Office 365 Cloud Services, Mimecast Security and Archival, Microsoft Azure, Amazon Web Services, and other Cloud, laaS, and SaaS Infrastructure.  Qualified candidates must possess a strong working knowledge of Windows Powershell, Windows Server operating systems, and VMWare EXSi virtualization technologies.  Interested candidates should provide a cover letter and resume to Alex Rodriguez, Director of IT Infrastructure, at alex.rodriguez@clarkhillstrasburger.com and Brian Stanton, Director of Human Resources, at bstanton@clarkhill.com.  Please include “Senior Systems Engineer” in the subject line of the submission email.

Clark Hill PLC is seeking an experienced Systems Analyst for our Information Technology department.  This position reports to the Manager of Enterprise Applications and could be located in our Detroit, MI, Dallas, TX or Collin County, TX office locations.  As part of a growing firm and team, the role requires strong leadership and forward thinking in order to deliver valuable solutions to our firm.  The ideal candidate is results-oriented, has a strong sense of responsibility, takes ownership of their projects and successfully manages multiple tasks and projects in a changing environment.

Responsibilities:

• Perform Administrator duties and provide Subject Matter Expertise in Document Management Systems
• Support a variety of Legal Financial Solutions
• Application Portfolio Management
• Participate in internal projects as assigned
• 3rd level Application Support to user community for various custom and vendor applications
• Manage requirements and processes (e.g., new, enhancements or maintenance), prepare application system specifications, and develop, test and implement efficient, cost effective solutions
• Takes part in operational activities, coordinates, and educates the helpdesk with regard to supported systems
• Contributes to the development and maintenance of support and system documentation
• Makes recommendations to improve efficiency and effectiveness
• Ensures a good proactive working relationship is maintained between your team and other teams within the IT Department, as well as with the users
• Prepare and communicate status reports to team and management
• Elicit business requirements from key stakeholders by using interviews, document analysis requirements workshops, task and workflow analysis
• Manage multiple projects from small to large scale in a cross-functional environment
• Assist in the creation of documentation to support current and future applications
• Successful track record in applying technology to serve business functions
• Demonstrate analytical and creative problem-solving abilities
• Effectively prioritize and execute tasks
• Utilize SQL knowledge to navigate and update tables
• Identify training opportunities and attend training to enhance firm operations

Qualified candidates must possess excellent communication skills and high degree of professionalism, along with a willingness to “do whatever it takes” with high energy within a collaborative team environment; and a demonstrated ability to deliver superior customer service. Prior experience supporting desktops, laptops, and other technology in an office setting; and, experience with process improvement methodologies are preferred.

Qualifications:

• Bachelor’s degree in the field of Computer Science or Information Technology or equivalent experience preferred
• 5+ years experience providing 2nd level IT support to user community within applications
• Experience administering, maintaining and supporting enterprise wide document management systems,
• Certified Document Management Systems Professional for iManage is a plus
• Experience supporting mission critical systems for an enterprise environment
• Knowledge in MS SQL Server and Structured Query Language is a plus
• Demonstrated experience with helpdesk and troubleshooting.
• Familiarity and experience with legal industry desired
• Proficient with Microsoft Office products and troubleshooting
• Excellent oral and written communication, organizational, time management and customer relations skills
• Works well as an individual as well as part of a team
• Ability to interpret computer system concepts into user terms and vice versa
• Exceptional analytical and problem solving skills
• Technical experience with various applications commonly used in a legal or professional environment is a plus
• Strong professional and interpersonal skills including: creative problem solving, effective written and verbal communications, planned and organized coordination of cross functional teams, acute attention to detail and quality, and driven with the ability to self-manage
• Able to work independently, be a collaborative team player, excellent time management and prioritization skills, able to manage a heavy workload at times, ability to work under pressure and meet deadlines, while maintaining a positive attitude, and providing exemplary customer service

Interested candidates should provide a cover letter and resume to Dorothy DiFranco (ddifranco@clarkhill.com) and Brian Stanton (bstanton@clarkhill.com).  Please include “Systems Analyst” in the subject line of the submission email.

The New York Office of Clark Hill is seeking a part-time Administrative Assistant. This position will be responsible for managing the day-to-day activities of the office (i.e. ordering supplies, maintaining office calendar, vendor contacts, order catering for on-site events), as well as supporting the legal needs of one attorney by opening new matters and assisting with attorney monthly billing requirements. The ideal candidate will be comfortable using the firm’s software and be able to work 10 a.m. – 2 p.m., with flexibility depending on the needs of the office. 

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Clark Hill PLC is seeking an experienced full-time Legal Secretary for the Litigation Practice Group in its Pittsburgh, PA office.  A minimum of 3 years of litigation experience is required.  This position reports to the Office Manager, as well as assigned attorneys, and is responsible for providing the requisite legal secretarial and administrative support (clerical) needs of assigned attorneys; preparation of letters, memos, pleadings and other documentation as required; entering conflict information into the system for the purpose of running conflict checks for new clients as well as preparation of supporting documentation; file pleadings, electronically or otherwise, with the appropriate court systems; docketing of dates into a central docketing system; making travel arrangements; preparing expense reimbursement documentation; providing documentation, as required, to clients; answering the direct dial phones for assigned attorneys and/or legal assistants; maintaining a system of filing for all attorney work and client information; entering attorney time.  This position provides assistance to attorneys predominantly in the litigation area, but with the ability and willingness to help attorneys, legal assistants, and others in other areas as well. 

Essential Job Functions:

• Provide legal secretarial and administrative (clerical) support to assigned attorneys.
• Prepare letters, memos, pleadings and other documentation as required.
• File pleadings (electronically or otherwise) with the appropriate court systems.
• Docket dates into a central docketing system.
• Make travel arrangements.
• Prepare expense reimbursement documentation.
• Provide documentation, as required, to clients, opposing counsel, and others.
• Enter conflict information into the system for the purpose of running conflict checks for new clients as well as preparation of supporting documentation.
• Maintain an appropriate filing system for all attorney and client work.
• Answer incoming phone calls for assigned attorneys and legal assistants, unless otherwise directed.
• Enter attorney time.
• Perform other duties or tasks as assigned or requested (as needed) by the Office Manager, attorneys, or legal assistants. 

Minimum Requirements: 

Must possess:

• A minimum of 3 years of litigation experience.
• Excellent computer skills utilizing MS Word, Outlook and related MS software.
• Excellent attention to detail, and the ability to handle multiple tasks at one time.
• Excellent prioritization skills, and the ability to manage a diverse workload for multiple people.
• Excellent organizational skills.
• Must be self-motivated.
• Must be self-starter.
• Ability to absorb information quickly and adapt to change.
• Ability to exercise good judgment and business acumen when interacting with clients, potential clients, guests of the firm and co-workers.
• Excellent communication skills, both verbal and written.
• Team player orientation.
• Designation as a Certified Legal Secretary is a plus.

Interested candidates should provide a cover letter and resume to: pdilts@clarkhill.com

Downtown San Diego law firm seeks an experienced litigation secretary with at least 4 years of experience who is motivated and detail-oriented for a busy civil litigation desk. Must have a thorough knowledge of e-filing procedures, Federal and State court rules, as well as the ability to calendar per CCP rules. Professionalism, excellent organizational skills, ability to multi-task and prioritize and proficiency in Word and Excel is a must. Must type at least 60 wpm and be a team player. Complex litigation and trial preparation experience is a plus. We offer a competitive compensation package and great benefits.

Interested candidates should provide a cover letter and resume to Neomi Escudero at nescudero@clarkhill.com.

Clark Hill PLC is seeking a highly experienced and skilled Legal Secretary for its Washington, DC office. This position is responsible for providing the requisite legal secretarial and administrative support (clerical) needs of their assigned attorneys and legal assistants; typing letters, memos and reports, etc. as required; enter conflict information into the system for the purpose of running conflict checks for new clients; complete and submit check request forms when filing motions, etc.; electronically file motions (when applicable) with the appropriate court systems; provide documentation, as required, to clients; answer the direct dial phones for their assigned attorneys and legal assistants; maintain a system of filing for all attorney work and client information; periodically perform billable work (if qualified and if requested on an as-needed basis) by the assigned attorney or Practice Group Leader.

Essential Job Functions:

• Provide legal secretarial and administrative (clerical) support to assigned attorneys (Member, Associate, Of Counsel, Contract Attorney) and legal assistants.
• Type letters, memos and reports as required.
• Enter conflict information into the system for the purpose of running conflict checks for new clients.
• Complete and submit check request forms when filing motions, etc.
• Electronically file motions (when applicable) with the appropriate court system(s).
• Provide documentation, as required, to clients and opposing Counsel.
• Answer all incoming phone calls for assigned attorneys and legal assistants, unless otherwise directed.
• Maintain an appropriate filing system for all attorney and client work.
• Perform other duties or tasks as assigned or requested (as needed) by the Office Manager, attorneys, legal assistants or Practice Group Leader, such as performing billable work (if qualified and if requested on an as-needed basis) and other related tasks.

Education, Experience and Skills:

• Prior, detailed experience as a Legal Secretary (3 to 5 years preferred) in the specific practice area of need.
• Excellent computer skills utilizing MS Word, Outlook and related MS softwares.
• Excellent attention to detail, and the ability to handle multiple tasks at one time.
• Excellent prioritization skills  and the ability to manage a diverse workload for multiple people.
• Ability to exercise good judgment and business acumen when interacting with clients, potential clients and guests of the firm.
• Excellent communication skills, both verbal and written.
• Team player orientation.
• Designation as a Certified Legal Secretary is a plus.

Interested candidates should provide a cover letter and resume to: pdilts@clarkhill.com

This position reports to the Marketing Manager and collaborates with all members of the Marketing and Business Development department, focusing on providing marketing support to the North Texas offices (split physical presence between Dallas and Frisco offices). The Marketing Coordinator is responsible for assisting with event coordination, press releases, attorney biographies and announcements, firm surveys and submissions, firm communications, sponsorship agreements, website updates, newsletters and webinars. This role requires a focus on strategic value by assessing, through benchmarking, outcomes measurement, and ROI, the appropriate level of investment for key regional marketing initiatives. 

Primary responsibilities:

• Assist with planning and executing firm events, webinars and other client facing opportunities, including advising on strategic value of the event, logistics management, invitation distribution, RSVP tracking, coordination of pre-event workshops with Business Development Managers, onsite facilitation, and post-event reporting and analysis.
• Build and maintain a working relationship with attorneys across offices where support is needed.
• Collaborate regularly with Business Unit and other firm leaders to track activities against budgets, benchmark progress, and measure ROI for identified Business Unit.
• Work directly with our Business Development Managers on identifying and executing strategic marketing initiatives to help grow client relationships and enhance market share and revenue.
• Provide support for our CRM program, including tracking ROI, client leads, event updates, adding and updating contacts, researching missing information, printing reports and list analysis to further support the overall firm strategic growth.
• Create attorney biography drafts, route for review, incorporate edits, obtain final authorization, and then load finalized biographies onto the firm portal.
• Update firm website content as needed. As requested, create basic pitch packets composed of website content.
• Draft and obtain approval of firm press releases, working directly with our Director of Marketing and Digital Marketing / Creative Services Manager. Identify and develop content for our social media, blogging, and podcasting platforms. Assist with maintenance of our social media presence, including LinkedIn profiles, for the overall firm and attorneys. As necessary, coordinate with external public relations firms to enhance exposure for attorneys in appropriate media and publications.
• Maintain and execute an annual calendar of events / sponsorships. Facilitate form completion and approval process of sponsorships. Assess the strategic value of potential events and sponsorships in light of business development goals and priorities. Partner with Business Development Managers pre- and post-event to identify and effectuate client and industry growth targets/plans.  Maintain historical data on marketing activities to inform and focus annual budget review process.
• Assist with submissions to directories and other publications.
• Support national marketing initiatives as needed.
• Coordinate new attorney onboarding process, including photography, announcements, briefing on Marketing and Business Development offerings, and related materials as appropriate.

Primary Qualifications:

• Bachelor’s degree, preferably in marketing, communications, journalism, business, or related field.
• Three + years of marketing or similar experience, preferably in legal or other professional services environment.
• Strong technology skills, and a high-level proficiency with Microsoft Word, Excel and PowerPoint, some work with a CRM system (preferred).
• Strong communication skills, both verbal and written.
• Team orientation and ability to multi-task in a fast-paced environment.
• Prior experience with content creation, working with sponsors, and event coordination (preferred).
• Organized, detail-oriented individual with strong project management skills, and ability to work on multiple tasks with competing deadlines.
• “Can-do” attitude with willingness to learn.
• Periodic travel and flexibility will be required.

Click here to apply

This position reports to the Marketing Manager and collaborates with all members of the Marketing and Business Development department, focusing on providing marketing support to the Austin, Beaumont, Houston, and San Antonio offices. The Marketing Coordinator is responsible for assisting with event coordination, press releases, attorney biographies and announcements, firm surveys and submissions, firm communications, sponsorship agreements, website updates, newsletters and webinars. This role requires a focus on strategic value by assessing, through benchmarking, outcomes measurement, and ROI, the appropriate level of investment for key regional marketing initiatives.

Primary Responsibilities:

• Assist with planning and executing firm events, webinars and other client facing opportunities, including advising on strategic value of the event, logistics management, invitation distribution, RSVP tracking, coordination of pre-event workshops with Business Development Managers, onsite facilitation, and post-event reporting and analysis.
• Build and maintain a working relationship with attorneys across offices where support is needed.
• Collaborate regularly with Business Unit and other firm leaders to track activities against budgets, benchmark progress, and measure ROI for identified Business Unit.
• Work directly with our Business Development Managers on identifying and executing strategic marketing initiatives to help grow client relationships and enhance market share and revenue.
• Provide support for our CRM program, including tracking ROI, client leads, event updates, adding and updating contacts, researching missing information, printing reports and list analysis to further support the overall firm strategic growth.
• Create attorney biography drafts, route for review, incorporate edits, obtain final authorization, and then load finalized biographies onto the firm portal.
• Update firm website content as needed. As requested, create basic pitch packets composed of website content.
• Draft and obtain approval of firm press releases, working directly with our Director of Marketing and Digital Marketing / Creative Services Manager. Identify and develop content for our social media, blogging, and podcasting platforms. Assist with maintenance of our social media presence, including LinkedIn profiles, for the overall firm and attorneys. As necessary, coordinate with external public relations firms to enhance exposure for attorneys in appropriate media and publications.
• Maintain and execute an annual calendar of events / sponsorships. Facilitate form completion and approval process of sponsorships. Assess the strategic value of potential events and sponsorships in light of business development goals and priorities. Partner with Business Development Managers pre- and post-event to identify and effectuate client and industry growth targets/plans.  Maintain historical data on marketing activities to inform and focus annual budget review process.
• Assist with submissions to directories and other publications.
• Support national marketing initiatives as needed.
• Coordinate new attorney onboarding process, including photography, announcements, briefing on Marketing and Business Development offerings, and related materials as appropriate.

Primary Qualifications:

• Bachelor’s degree, preferably in marketing, communications, journalism, business, or related field.
• Three + years of marketing or similar experience, preferably in legal or other professional services environment.
• Strong technology skills, and a high-level proficiency with Microsoft Word, Excel and PowerPoint, some work with a CRM system (preferred).
• Strong communication skills, both verbal and written.
• Team orientation and ability to multi-task in a fast-paced environment.
• Prior experience with content creation, working with sponsors, and event coordination (preferred).
• Organized, detail-oriented individual with strong project management skills, and ability to work on multiple tasks with competing deadlines.
• “Can-do” attitude with willingness to learn.
• Periodic travel and flexibility will be required.

Click here to apply

Clark Hill PLC is seeking a highly experienced and skilled Receptionist for its Washington, DC office.  The ideal candidate will manage the reception desk and provide clerical support as needed.  Candidates must possess excellent computer skills; excellent communication skills; high level customer service skills; high level of organizational skills; and must be a team player.  Receptionist responsibilities include answering phones; greeting clients and visitors; opening and distributing mail; scheduling conference rooms; teams with backup Receptionist to ensure appropriate levels of coverage are maintained at all times; and additional duties as required.  Candidates must be able to work 8:30 – 5:30 pm with occasional overtime.  Interested and qualified candidates are asked to submit a resume (including cover letter detailing salary requirement) to pdilts@clarkhill.com.

Clark Hill PLC is seeking a Risk Management Attorney with at least 5 years of experience for its Pittsburgh or Detroit offices.  Reporting to the Office of General Counsel, this attorney will be responsible for managing the clearing of conflicts for new clients/ and matters, plus all levels of lateral hiring, including members and mergers and acquisitions; advising attorneys on matters of legal ethics; reviewing firm contracts for lateral candidates and third-party vendors; reviewing marketing materials; and additional projects from the Office of General Counsel.  Candidates must be licensed to practice law in at least one U.S. jurisdiction.  Successful candidates must be detail-oriented and able to multi-task in a fast paced legal environment.  Strong interpersonal skills and communication skills required, plus the ability to be a dedicated team player.  Familiarity with IntApp business intake software is desirable.  

To apply submit your resume and cover letter using the link below.

Click here to apply

(Placements through external recruiters will not be considered at this time.) 

The File Clerk provides non-billable assistance on a regular basis with document organization, indexing and filing.

ESSENTIAL FUNCTIONS:

• On a daily basis gather, separate and file correspondence and pleadings for the attorneys and secretaries.
• Create and maintain files and subfiles for various clients and matters.
• Provide coverage for receptionist
• Provide additional filing assistance to secretaries on an as needed basis (i.e., notebooks).
• Move files within/among cabinets as necessary, and pull, box and prepare indices for various reasons, including those to be closed.
• Provide copying assistance on an as needed basis to secretaries and attorneys.

ADDITIONAL RESPONSIBILITIES:

• Other tasks as assigned.

KNOWLEDGE, SKILLS, ABILITIES:

• Should be a quick learner and have good organizational skills.
• Must be computer-literate.
• Physical requirements include lifting items with a weight of 25 lbs. or more, lifting files, file boxes and large notebooks.

EXPERIENCE, EDUCATION/TRAINING REQUIREMENTS:

• High school diploma or GED equivalent.
• At least 1 year of general office work required, some legal experience a plus.​

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee.

​Click here to apply.

Clark Hill LLP seeks a full-time legal file/records clerk in its San Diego office. Ideal candidate should have at least one or more years of experience in a law firm or other professional services firm.  The file clerk will be responsible for providing file maintenance and management support to secretaries, paralegals and attorneys (hard files and through a document management system), backup support for reception and office services, and the closing of files.  Candidates must have excellent written and verbal communication skills, must be highly organized, take initiative and have excellent time management skills with the ability to multi-task and work in a fast-paced environment with minimal supervision.  Candidates must be proficient in Word, Outlook and general computer operations. Must be able to lift at least 25 pounds.

Interested candidates should provide a cover letter and resume to Neomi Escudero at nescudero@clarkhill.com.