Firm Operations Opportunities

Clark Hill frequently recruits talent to support our attorneys as they deliver exceptional service to our clients. We are seeking to hire highly-motivated individuals who understand the importance of service to both internal and external clients, and are truly team players. The skills and work ethic of our firm operations colleagues are essential to ensuring the quality of our work product and the efficient and effective operation of our growing organization.

 

Business Development Manager (Litigation) – Chicago, Dallas, Detroit, Houston, Los Angeles, Philadelpia, Pittsburgh or Washington, DC  

The role of the Business Development Manager is to assist with the development and execution of business development strategies for the Litigation Business Unit. This position works directly with all members of the Marketing and Business Development department and members of Business Unit leadership in executing key responsibilities. Key objectives are to raise the market profile of the Members and Business Unit and coordinate efforts with team members on cross-selling efforts and other firm-wide programs. This role also provides ad hoc support to other Business Units and on other marketing and business development initiatives as requested.

Primary Responsibilities:

  • Assist with the development and execution of strategic, actionable business development plans for identified Business Unit and related practices. Provide one-on-one and group coaching in support of those plans and other initiatives.
  • Collaborate regularly with Business Unit and other firm leaders to track activities against budgets, benchmark progress, and measure ROI for identified Business Unit.
  • Identify and prioritize the most strategic client educational programs, speaking opportunities and sponsorships for Business Unit.
  • Oversee execution, follow up and reporting of strategic client events.
  • Work closely with the Chief Marketing and Business Development Officer, the Director of Business Development and Business Unit and industry group leaders to support cross-selling opportunities and identify the best way to capture those opportunities.
  • Support proposals team as needed with proposals, responses to requests for proposals and other business development opportunities requiring targeted written responses.
  • Serve as the point person between the Business Unit and the Marketing and Business Development team in completing major projects as requested.
  • Promote exposure of the Business Units and individual lawyers, as appropriate, and generally facilitate communication among and between the Business Units.
  • Follow news and trends impacting our clients and our business and identify thought leadership opportunities. 
  • Provide support, as requested, to additional Business Units on an ad hoc basis.
  • Assist with implementation of other firm-wide marketing and business development initiatives as needed. 

Minimum Requirements:

  • Seven or more years of business development or marketing in legal or other professional services environment.
  • Experience with Litigation practice groups is strongly preferred.
  • Bachelor's degree is required, preferably in marketing, communications, business, or related field. Advanced degree beneficial, but not required.
  • Excellent written and verbal communication skills.
  • Strong ability to motivate attorneys and team members.
  • Ability to readily comprehend business objectives and correspondingly develop and execute appropriate strategies.
  • Proactive, highly disciplined approach to developing and executing programs.
  • Well-developed and sophisticated organization, communication and interpersonal skills, with a proven ability to relate to and gain the confidence of people at all levels within an organization, as well as an ability to build strong relationships and work in a collaborative environment.
  • Organized, detail-oriented individual with strong project management skills, and ability to work on multiple tasks with competing deadlines.
  • High level of discretion, diplomacy and a commitment to maintaining the highest level of confidentiality.
  • Strong computer skills including advanced knowledge of Microsoft Word, Excel and PowerPoint.
  • Flexible travel required.

Interested candidates are asked to submit a cover letter and resume to: pdilts@clarkhill.com

Entry Level Data Analyst – Chicago, IL

Clark Hill PLC is in need of an entry level Data Analyst for the Insurance/Reinsurance practice group in our Chicago office.  Ideal candidates should possess superior computer skills, including word, excel, and databases; and a high-level of attention to detail.  Experience in Filemaker Pro Databases is a plus.  Qualified candidates should also possess strong interpersonal skills, excellent written and oral communication skills, and an ability to stay organized and multi-task in a fast-paced environment.  A Bachelor’s Degree is required.

Apply using the link below.

Click here to apply

Litigation Legal Administrative Assistant (Legal Secretary) – Collin County, TX

Preferred candidate will be a self-starter with substantive legal experience in litigation and or bankruptcy. Must be able to organize and manage large-volume cases, prepare correspondence including pleadings, motions, briefs, discovery and other legal documents. Must be deadline oriented and work efficiently to maintain complex docket systems, track a myriad of legal filing deadlines, index and update pleadings, and discovery binders; schedule depositions, hearings, and other meetings. Must be familiar with legal terminology, state, tax, and federal court filing rules. Must work well in a team-oriented and fast paced environment assisting with legal research and communicating with attorneys, experts, opposing counsel, vendors, and staff. A typing speed of 80 wpm and solid organizational skills are required. Must be highly proficient with Microsoft Word, familiarity with Excel and PowerPoint, and possess excellent transcription, grammar, punctuation, spelling and proofreading skills. Professional, hardworking, detail-oriented, team-players are encouraged to apply.

Click here to apply

Legal Administrative Assistant (Legal Secretary) – Dallas, TX

The Legal Administrative Assistant (LAA) handles all secretarial duties for designated attorneys.  The LAA must maintain positive contact with clients and maintain confidentiality of client matters.  The LAA may perform billable work at the request of an attorney.

ESSENTIAL FUNCTIONS:

  • Types letters, memoranda, and other legal documents from notes or dictation from attorney or paralegal;
  • Accepts incoming calls to attorneys and responds appropriately. Relays messages on to the attorney in a timely manner;
  • Sorts all incoming mail and distributes accordingly;
  • Opens new files, checks conflicts of interest, maintains all client hard copy and electronic files, and saves documents to the DM. Closes files and archives as necessary;
  • Receives visitors/clients, maintains good public relations, maintains confidentiality of attorney-client relationship;
  • Schedules appointments, maintains calendar, makes travel arrangements, and reminds attorneys of such;
  • Works closely with assignments to ensure deadlines are met daily;
  • Enters timekeeper’s time in Carpe Diem, if timekeepers can't enter their own;
  • Completes expense reimbursement reports through Chrome River for assigned attorneys;
  • Performs other duties as assigned by timekeeper(s) or Office Manager;
  • Volunteers to help other secretaries meet deadlines as time allows.
KNOWLEDGE, SKILL, ABILITIES:
  • Experience in Commercial Real Estate and Corporate law.
  • Proficiency in Microsoft Word, Excel and Outlook, Adobe, and document management systems, and demonstrated ability to learn any department specific software;
  • Ability to work in a collaborative teamwork environment and share information, goals, opportunities, successes and challenges with the appropriate parties proven through experience;
  • High level of accuracy, attention to detail, and excellent proofreading skills proven through experience;
  • Excellent oral and written communication and interpersonal skills proven through experience;
  • Ability to interact effectively with all levels of personnel proven through experience;
  • Ability to be flexible to respond quickly and positively to shifting demands and opportunities proven through experience;
  • Ability to work under tight deadlines and handle multiple, detailed tasks proven through experience.
  • Should be familiar with legal terminology and procedures.
  • Should be dependable, trustworthy, and able to maintain strict confidentiality.
  • Should possess a demeanor in keeping with a professional legal office.

Click here to apply

Risk Management Attorney - Detroit, MI or Pittsburgh, PA

Clark Hill PLC is seeking a Risk Management Attorney with at least 5 years of experience for its Pittsburgh or Detroit offices.  Reporting to the Office of General Counsel, this attorney will be responsible for managing the clearing of conflicts for new clients/ and matters, plus all levels of lateral hiring, including members and mergers and acquisitions; advising attorneys on matters of legal ethics; reviewing firm contracts for lateral candidates and third-party vendors; reviewing marketing materials; and additional projects from the Office of General Counsel.  Candidates must be licensed to practice law in at least one U.S. jurisdiction.  Successful candidates must be detail-oriented and able to multi-task in a fast paced legal environment.  Strong interpersonal skills and communication skills required, plus the ability to be a dedicated team player.  Familiarity with IntApp business intake software is desirable.  

To apply submit your resume and cover letter using the link below.

Click here to apply

(Placements through external recruiters will not be considered at this time.) 

Senior Client Services Analyst - Detroit, MI

This position reports to the Director of Service and Support; teams with all members of the IT department; serves as an escalation point for the Service Desk; assists with process improvement through efficiency, quality, and service of ongoing work.

Essential Job Functions:

  • Assist with the rollout of the Next Generation Service Desk providing end user support across 26 offices in 5 different time zones with an outsourced Level 1 support team.
  • Provide second-contact Service Desk support to all Clark Hill users via phone, e-mail, help desk ticketing software, or other channels as appropriate.
  • Assist with the development and on-going maintenance of a Service Desk Knowledge Base that can be leveraged by the IT organization.
  • Provide timely and effective communication with customers regarding the status of reported issues.
  • Identify opportunities for process improvements, and collaborate with team members with respect to documentation and implementation of these process improvements.
  • Assist with the development of a Hardware standardization policy to consolidate the Firm’s fleet of desktops, laptops, tablets, and computer peripherals. 
  • Assist with the development and maintenance of a proper Asset Management solution to track end user technology.   
  • Provide input to / perform analysis for / or lead team projects,  such as consolidation of mobile phone carriers, implementation of a conference room scheduling solution as appropriate.
  • Assist and train other team members, as required.
  • Provide on-call support on a rotating basis or as assigned.  Ensure that off-business hours work is covered as needed to ensure support of maintenance tasks.
  • Occasional travel to other locations for work purposes, as appropriate in order to support team efforts and objectives.

Minimum Job Requirements:

  • Possess an advanced degree in Information Technology or related discipline.
  • Minimum of five (5) years of prior experience in a Help Desk support capacity, supporting enterprise class organization.
  • High-level competency with all Microsoft products and software, and related processes.
  • Ability to manage multiple tasks simultaneously with a high level of organizational skills.
  • Experience with Mobile Device Management (MDM) solutions and Two Factor Authentication.
  • Strong knowledge of Service Desk ticketing systems.
  • Excellent communication skills, verbal and written.
  • Demonstrated ability to work in a fast-paced collaborative environment.
  • Experience in root cause analysis of complex IT issues.
  • Strong knowledge of end user provisioning, status changes, and offboarding. 
  • Basic Networking knowledge around DNS, DHCP, and IP Configuration.
  • Experience with Microsoft System Center.

Interested candidates are asked to submit a cover letter and resume to: jshotwell@clarkhill.com.  

Director of IT Applications - Collin County, TX

The Director of IT Applications is responsible for the complete application landscape used to support the Firm.  Included in this scope are all internal applications hosted within the Clark Hill Strasburger IT environment, SaaS (Software as a Service) applications to which the Firm subscribes and applications which may be used on mobile devices such as tablets and smartphones.  This Resource is responsible for the strategy for functionality (business analysis), identification of solutions, implementation and on-going support of those solutions.  The Director of Applications will manage the support teams, both internal and external necessary to execute this function.  The role will manage the Training Function within IT to ensure alignment between the applications and the instruction provided.  This role is also responsible for communication from IT to the user community including items such as newsletters and briefings.

ESSENTIAL FUNCTIONS:

  • Develop the strategy for, implementation of, and support of the comprehensive application landscape for Strasburger.
  • Working with the Business, identify new requirements and recommend solutions to address those needs.  Implement the solutions including both technical and organization change management as needed.
  • Maintain current solutions including patching, updates and upgrades.
  • Lead, manage and develop resources responsible for implementation and support of all solutions.
  • Actively manage vendors providing SaaS solutions.
  • Ensure all licensing and subscriptions are maintained at an appropriate level.
  • Ensure all SaaS providers meet the necessary security benchmarks as part of the renewal process.
  • Develop appropriate policies, processes and work instructions as necessary to support the function.
  • Develop comprehensive Training Strategy and Plan to support the Firm; ensure Training Strategy is effectively executed.
  • Ensure integration and alignment as needed across different areas of IT and other functions within the Firm.
  • Where needed, work to develop custom applications using agile methodology to meet business requirements.
  • Budget and financial responsibility for the Applications within the IT financials.
ADDITIONAL RESPONSIBILITIES:
  • Coordinate as needed with other IT groups including Infrastructure, Customer Service, Procurement and Library.
  • Develop relationships within the Firm to effectively execute the job function.
  • Coordinate communication as necessary from IT to the Firm
  • Act as a Project Manager as needed for initiatives within the IT Department.
  • Participate and help to ensure IT is a key resource across the firm; position Information Technology as an enabler.
KNOWLEDGE, SKILLS, ABILITIES:
  • Ability to lead and manage a support team.
  • Ability to work with other resources and teams within IT and the Firm.
  • Maintain awareness of changes in the industry, both Legal and IT, in order to ensure the Firm is appropriately positioned from an application landscape.
  • Ensure appropriate level of awareness of key solutions to provide effective support.
  • Ability to manage development teams using Agile methodology.
  • Some travel and overtime may be required.
EXPERIENCE, EDUCATION/TRAINING REQUIREMENTS:
  • 10-15 years of Experience in Information Technology.
  • B.S. degree or equivalent work experience is required.
  • M.S. degree or equivalent work experience is preferred.

Click here to apply

Senior Web Developer - Collin County, TX

This high-impact role will directly influence the Firm’s technology and product roadmaps for web-based applications, along with how we grow and keep our users engaged.

Essential Functions: 

  • Maintain, enhance, and upgrade our web server/application suite based on business and developer requirements.
  • Develop sites using industry standard code and technologies.
  • Contribute to our transition to a service-oriented architecture, and support third party application onboarding/offloading.
  • Partner with other firm departments to identify business needs and translate those into use cases and high-level customer experience requirements.
  • Be aware of technology shifts and make recommendations beneficial to the success of the Firm.
  • Develop technical requirements based on business need.
  • Support other firm software packages such as Needles, box, and other applications that the firm may utilize.
  • Serve as a key business process analyst and technology solutioning specialist between attorneys, business units, and IT.

Knowledge, Skills, and Abilities:

  • 7+ years in the IT industry and a good understanding of the full life cycle of development.
  • 6+ years of MS-SharePoint developer experience (MS-SharePoint 2016/13, MS-SharePoint On-Line Application/Solution development) worked as a Technical SME for SharePoint, previously implemented SharePoint based Business solutions, branding, Business Process Automation, Content Management, Dashboard/Reporting.
  • 5+ years of experience developing interactive web applications using a dynamic scripting language like PHP, .Net, Python, or Perl.
  • 3+ years of SharePoint workflow solution developer experience using industry standard forms and workflow technologies.
  • 1+ years of developer experience using SharePoint Designer.
  • 1+ year of O365/ SharePoint Online sites design, development, creation and maintenance experience.
  • Proficiency with HTML5 development, including CSS3 and Javascript technologies like jQuery, Angular, and SASS.
  • Proficient with responsive design and mobile-friendly HTML.
  • Proficient with SQL and Relational Databases, especially MySQL and/or RDS.
  • Proficient with Search Engine Optimization. Demonstrated methods to drive user visibility. 
  • Comfortable using revision control methodology.
  • The ability to provide detailed specifications, mockups/prototypes, and style guides.
  • Understanding of active directory.
  • Experience working in a collaborative team environment.

Experience, Education, and Training Requirements:

  • Bachelor’s Degree Computer Science (or comparable field).
  • Provide technical leadership through design, initiative, creativity, and improving the performance of junior staff
  • Manage work assignments to meet deadlines of self and others.
  • Translate business and design goals into a quality deliverable.

Click here to apply

EBilling Coordinator - Birmingham, MI, Chicago, IL, Detroit, MI or Pittsburgh, PA 

Clark Hill PLC is seeking an experienced EBilling Coordinator for its Birmingham, Chicago, Detroit, or Pittsburgh office.  The EBilling Coordinator will be responsible for the administration and management of electronic billing for the firm.  The EBilling Coordinator gathers information and documents to facilitate set up of new clients in the designated ebilling software; collaborates with the billing team members to ensure timely submission of invoices and resubmissions of corrected and/or appealed invoices; and is responsible for follow through of ebilled invoices to ensure payment.

Key Responsibilities:

  • Management, administration and maintenance of ebilling process including documentation, training, analysis, follow up and reporting. Maintain a profile for each electronic billing vendor being utilized by the firm, including policies, billing guidelines, and contact information.  Document ebilling process including specific steps for each ebilling vendor software package. Propose best practices for ebilling procedures.  Develop and test, for specific clients, ebilling procedures outside the normal process.
  • Set up and maintenance of client ebilling accounts in eBillingHub and third party vendor sites; submit timekeepers and rates for approval; keep all timekeepers and rates up-to-date on the sites; enter budgets.  Review, analysis and uploading of client fee structures to vendor sites. Review eBillingHub enhancements.
  • Maintain user accounts:  adding/removing users, resetting passwords, assigning proper security levels, as required; review status reports, and matter profiles in various systems.
  • Train Billing Specialists on ebilling submissions.  Assist them with ebilling issues, ensure compliance with all electronic billing guidelines and client timelines.
  • Meet with billing team, billing management and billing attorneys to discuss ebilling processes and any specific ebilling invoice issues, as needed.  Communicate situations that may require Billing Manager follow up such as rate issues, delays in billing difficult requests, etc.
  • Monitor and review ebilling submissions for accuracy; timely address all rejected invoices; research, resolve and reconcile ebilled invoice issues.  Follow up and respond to correspondence received from ebilling vendors, and eBillingHub regarding the status of submissions.  Involve the billing specialists, as needed, in correction and reconciliation of invoice(s) to ensure proper resubmission.
  • Ability to troubleshoot ebilling software applications; identify potential and realized problem areas, summarize findings, and outline steps to obtain resolution of issues.
  • Work with Credit & Collections team to ensure proactive follow-up on aged ebilled invoices. Monitor payment of ebilled invoices and coordinate appeals and short payment balances with the appropriate Credit & Collection Specialist. Set up, maintain ebilled invoice status updates in Firm’s Accounts Receivable/Collection database (ARCS).

Requirements:

  • Advanced legal billing experience with 5+ years of experience handling high volumes of ebilling; working knowledge of  ebilling software (examples: TyMetrix 360, Datacert, Serengeti, CounselLink).  Advanced knowledge of LEDES format standards and UTBMS coding. 
  • Elite Enterprise, Aderant, CMS or similar software utilized in a legal or professional services firm preferred.  Extensive knowledge of eBillingHub a plus. Proficiency in MS Word, Excel, and Outlook.
  • Associate Degree in Business, Accounting or related field a plus
  • Detail oriented and excellent organization skills.  Ability to multi-task and meet deadlines in a fast-paced environment.  Ability to troubleshoot issues through completion.
  • Good interpersonal skills in order to work effectively with the billing team, collections team, billing attorney/secretary.  Must be a team player and have superior customer service skills.
  • Ability to adapt to cyclical periods, peak workloads, new assignments and deadlines in order to work effectively within a fast paced environment. Flexibility to work overtime, as needed, to perform the essential duties of the position.
  • Strong written and verbal communication skills

Interested candidates are asked to submit a cover letter and resume to: pdilts@clarkhill.com

Conflicts Analyst - Detroit, MI

Seeking an entry level data analyst to assist the Conflicts Manager with researching, running, and reviewing conflict reports, as well as all other related Conflicts Department tasks. This regular, full-time position will be located in our Detroit, MI office. Work hours are 8:00 AM – 5:00 PM, Monday – Friday, with some flexibility during these regular business hours. The availability to work overtime is also a requirement.

The ideal candidate must be an analytical thinker, possess excellent customer service skills, have outstanding attention to detail, and enjoy technology.

The person in this position will be taught how to use Elite and other Conflict Checking Software, and will be processing lateral hire conflict research, as well as the day-to-day conflict searches. This position requires:

  • A degree in a related discipline, or significant advancement toward a degree;
  • Excellent researching skills;
  • Proficiency using Excel and Word; and
  • The ability to understand the importance of maintaining and verifying data integrity.

Interested candidates are asked to submit a cover letter and resume to Kathleen Klish at kklish@clarkhill.com

Legal Administrative Assistant - Houston, TX

The Legal Administrative Assistant (LAA) handles all secretarial duties for designated attorneys.  The LAA must maintain positive contact with clients and maintain confidentiality of client matters.  The LAA may perform billable work at the request of an attorney. 

ESSENTIAL FUNCTIONS:

  • Types letters, memoranda, and other legal documents from notes or dictation from attorney or paralegal;
  • Accepts incoming calls to attorneys and responds appropriately. Relays messages on to the attorney in a timely manner;
  • Sorts all incoming mail and distributes accordingly;
  • Opens new files, checks conflicts of interest, maintains all client hard copy and electronic files, and saves documents to the NetDocs. Closes files and archives as necessary;
  • Receives visitors/clients, maintains good public relations, maintains confidentiality of attorney-client relationship;
  • Schedules appointments, maintains calendar, makes travel arrangements, and reminds attorneys of such;
  • Works closely with assignments to ensure deadlines are met daily;
  • Enters timekeeper’s time in iTimeKeep, if timekeepers can't enter their own;
  • Completes expense reimbursement reports through Chrome River for assigned attorneys;
  • Performs other duties as assigned by timekeeper(s) or Office Manager;
  • Volunteers to help other secretaries meet deadlines as time allows.

KNOWLEDGE, SKILL, ABILITIES:

  • Experience in Commercial Real Estate and Corporate law or Litigation preferred.
  • Proficiency in Microsoft Word, Excel and Outlook, Adobe, and document management systems, and demonstrated ability to learn any department specific software;
  • Ability to work in a collaborative teamwork environment and share information, goals, opportunities, successes and challenges with the appropriate parties proven through experience;
  • High level of accuracy, attention to detail, and excellent proofreading skills proven through experience;
  • Excellent oral and written communication and interpersonal skills proven through experience;
  • Ability to interact effectively with all levels of personnel proven through experience;
  • Ability to be flexible to respond quickly and positively to shifting demands and opportunities proven through experience;
  • Ability to work under tight deadlines and handle multiple, detailed tasks proven through experience.
  • Should be familiar with legal terminology and procedures.
  • Should be dependable, trustworthy, and able to maintain strict confidentiality.
  • Should possess a demeanor in keeping with a professional legal office.

Click here to apply

Legal Recruitment Manager – Houston or Dallas, TX

Clark Hill PLC is seeking a Legal Recruitment Manager to be based in its Houston or Dallas office. This position will be responsible for working on all aspects of firm-wide legal recruiting, including law student recruiting, paralegal hiring, associate hiring, and member hiring. 

Responsibilities include but are not limited to: Coordinating law student recruiting efforts, including OCI, 1L recruiting, summer program, and law school events;  Managing all aspects of lateral attorney and paralegal hiring, in conjunction with the Director of Legal Recruitment, including screening resumes, conducting introductory interviews, collecting and analyzing due diligence, determining the best process for continued consideration, facilitating interview schedules, and maintaining communications with candidates throughout the recruiting process; Consulting with Business Unit Leaders, Business Unit Directors, Chief Human Resources Officer, COO, and CEO, as required; Assisting in the implementation of the firm’s strategic hiring initiatives across all offices; Establishing, maintaining, and building relationships with third-party recruiters; Acting as the principal liaison in their home office and assisting with the facilitation of the recruiting process in other offices; Working with the Director of Legal Recruitment and others in Human Resources to track recruiting metrics and refine data-gathering efforts; and Assisting with other HR-related projects as delegated by the Chief Human Resources Officer. 

Qualified candidates should possess a minimum of three years of experience in recruiting, preferably within a law firm or law school. Candidates must have a Bachelor’s degree in a related field, such as human resources or communications. Candidates with a JD or MA in Human Resources Management are strongly preferred. Superior interpersonal and problem-solving skills, strong project management skills, and exceptional attention to detail are required. Knowledge of current technology related to managing recruiting and human resources processes is a plus. 

Interested candidates should provide a cover letter and resume to Jacki Herzog, Director of Legal Recruitment, at jherzog@clarkhill.com. Please include “Legal Recruitment Manager” in the subject line of the submission email.

Office Manager - Los Angeles, CA (with oversight of San Diego office)

Oversees the day-to-day operations of the office, including but not limited to supervision of the staff; ensuring sufficient administrative coverage is maintained relative to attorney needs; defining and recognizing performance concerns; maintaining employee relations; managing the office facilities function; and approval of office expenditures. It is also expected that the Office Manager will have additional responsibility such as a management role for a second office location, working administratively with at least one assigned attorney, or performing another firm-related role or responsibility. Qualified candidates should possess a minimum of five (5) years as a supervisor/manager of administrative personnel in a professional services environment; excellent computer skills (MS Word, Excel, PowerPoint); excellent communication, prioritization and organizational skills; and a thorough understanding of the confidential nature of personnel-related work. Prior experience as an Office Manager in a legal setting is highly preferred. Qualified candidates are asked to submit a resume’ and cover letter to:  bstanton@clarkhill.com.  

Legal Secretary (Litigation) - Pittsburgh, PA

Clark Hill PLC is seeking an experienced full-time Legal Secretary for the Litigation Practice Group in its Pittsburgh, PA office.  A minimum of 3 years of litigation experience is required.  This position reports to the Office Manager, as well as assigned attorneys, and is responsible for providing the requisite legal secretarial and administrative support (clerical) needs of assigned attorneys; preparation of letters, memos, pleadings and other documentation as required; entering conflict information into the system for the purpose of running conflict checks for new clients as well as preparation of supporting documentation; file pleadings, electronically or otherwise, with the appropriate court systems; docketing of dates into a central docketing system; making travel arrangements; preparing expense reimbursement documentation; providing documentation, as required, to clients; answering the direct dial phones for assigned attorneys and/or legal assistants; maintaining a system of filing for all attorney work and client information; entering attorney time.  This position provides assistance to attorneys predominantly in the litigation area, but with the ability and willingness to help attorneys, legal assistants, and others in other areas as well. 

Essential Job Functions:

  • Provide legal secretarial and administrative (clerical) support to assigned attorneys.
  • Prepare letters, memos, pleadings and other documentation as required.
  • File pleadings (electronically or otherwise) with the appropriate court systems.
  • Docket dates into a central docketing system.
  • Make travel arrangements.
  • Prepare expense reimbursement documentation.
  • Provide documentation, as required, to clients, opposing counsel, and others.
  • Enter conflict information into the system for the purpose of running conflict checks for new clients as well as preparation of supporting documentation.
  • Maintain an appropriate filing system for all attorney and client work.
  • Answer incoming phone calls for assigned attorneys and legal assistants, unless otherwise directed.
  • Enter attorney time.
  • Perform other duties or tasks as assigned or requested (as needed) by the Office Manager, attorneys, or legal assistants. 

Minimum Requirements: 

Must possess:

  • A minimum of 3 years of litigation experience.
  • Excellent computer skills utilizing MS Word, Outlook and related MS software.
  • Excellent attention to detail, and the ability to handle multiple tasks at one time.
  • Excellent prioritization skills, and the ability to manage a diverse workload for multiple people.
  • Excellent organizational skills.
  • Must be self-motivated.
  • Must be self-starter.
  • Ability to absorb information quickly and adapt to change.
  • Ability to exercise good judgment and business acumen when interacting with clients, potential clients, guests of the firm and co-workers.
  • Excellent communication skills, both verbal and written.
  • Team player orientation.
  • Designation as a Certified Legal Secretary is a plus.

Interested candidates should provide a cover letter and resume to: pdilts@clarkhill.com

Records Administrator - San Diego, CA

Clark Hill LLP seeks a full-time legal file/records clerk in its San Diego office. Ideal candidate should have at least one or more years of experience in a law firm or other professional services firm.  The file clerk will be responsible for providing file maintenance and management support to secretaries, paralegals and attorneys (hard files and through a document management system), backup support for reception and office services, and the closing of files.  Candidates must have excellent written and verbal communication skills, must be highly organized, take initiative and have excellent time management skills with the ability to multi-task and work in a fast-paced environment with minimal supervision.  Candidates must be proficient in Word, Outlook and general computer operations. Must be able to lift at least 25 pounds.

Interested candidates should provide a cover letter and resume to Neomi Escudero at nescudero@clarkhill.com.

Litigation Secretary - San Diego, CA

Downtown San Diego law firm seeks an experienced litigation secretary with at least 4 years of experience who is motivated and detail-oriented for a busy civil litigation desk. Must have a thorough knowledge of e-filing procedures, Federal and State court rules, as well as the ability to calendar per CCP rules. Professionalism, excellent organizational skills, ability to multi-task and prioritize and proficiency in Word and Excel is a must. Must type at least 60 wpm and be a team player. Complex litigation and trial preparation experience is a plus. We offer a competitive compensation package and great benefits.

Interested candidates should provide a cover letter and resume to Neomi Escudero at nescudero@clarkhill.com.

 

Clark Hill PLC is an Equal Opportunity Employer